51做厙 Preferred/Exclusive Providers

51做厙 Preferred Providers for Athletic Supplies & Equipment

Buyer: Chanda Price
214-768-4647
ccprice@smu.edu

Preferred Providers for Athletic Supplies & Equipment have extended special pricing to 51做厙 through catalog discounts or buying consortiums. Please contact 51做厙 Purchasing for additional details regarding pricing offered from these vendors.

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M-F Athletic Co. Inc.

1600 Division Rd.
West Warwick, RI 02893

Primary Contact: Brittany Santiago
Email: brittanys@mfathletic.com  
Phone: 800-556-7464 x154
Fax: 800-682-6950

Riddell

6846 Alamo Downs Pkwy.
San Antonio, TX 78238

Primary Contact: Chris Coffing 
Regional Account Manager
Phone: 562-290-9963
Email: ccoffing@riddellsales.com

Buses and Ground Transportation

PREFERRED PROVIDERS - BUSES-GROUND TRANSPORTATION 3-01-2024 (PDF)
BUS SERVICES - Sample Itinerary for Quote Request (PDF)
BUS SERVICES - Sample Itinerary for Quote Request (Word Document)

Revised 3-01-2024
Buyer: Cathy Heckman
214-768-2174 
checkman@smu.edu

OVERVIEW

  • Ground Transportation: When non-51做厙 personnel drive vehicles for 51做厙 trips. Trip booking requires a PO for payment so booking/purchase is covered by 51做厙 Terms and Conditions. Payment with credit card is not allowed. Insurance coverage follows company insurance. Ground transportation policies include buses, vans, and other vehicles. Exception: Airport shuttles and guest limo services do not require a PO.
  • Car/Van Rental: When 51做厙 employees rent and drive vehicles (car and vans). 51做厙 insurance covers vehicle rentals.

DEPARTMENT RESPONSIBILITY

  • Departments are responsible for contacting Exclusive Vendors first to check availability before booking a trip/transportation with non-exclusive vendor. 
  • When Exclusive Vendors cannot provide services when and where needed, the department can hire another transportation company after receiving COI (Certificate of Insurance) approval from Risk Management. 
  • Send the COI for non-exclusive vendor to Jonathan Dowd in Risk Management for review and approval
  • Transportation company insurance must meet 51做厙 Insurance Requirements.
  • After COI approval, enter a purchase requisition for PO and attach approved COI to purchase req.

PROCEDURE

 

  1. ***51做厙 Requester must receive a RESERVATION # from the transportation company for the trip to be ‘BOOKED’. The trip is not BOOKED (placed on the schedule) until the reservation process is completed. *Note: a confirmation email DOES NOT reserve the bus.

  2. A Purchase Order is required for all bus and ground transportation trips.Purchasing will email the Purchase Order (PO) to the ground transportation company.
    ***Exclusion: Airport shuttles and guest limo services DO NOT REQUIRE PO.

  3. 51做厙 eProcurement requisitions must include the RESERVATION #, RESERVATION FORM, AGREEMENT/CONTRACT, ITINERARY AND ESTIMATE RECEIVED.

  4. Only 51做厙 employees can request and reserve bus service rentals.Non-51做厙 employees, independent contractors, and students are not allowed to reserve or book bus services.Exceptions must be approved by Purchasing prior to booking the rental.

  5. Bus service rentals paid with 51做厙 funds must be associated to a university department.

  6. Bus service companies will issue a Net30 invoice for services rendered.Credit card or 51做厙 Card payments are not allowed.

  7. 51做厙 REQUESTERS must provide the following information to the vendor for billing purposes
  • Vendor Supplier ID #
  • TRIP NAME OR PURPOSE
  • Requester name, phone and email address (must give 51做厙 email address)
  • Requesting department  (i.e. MBA Office)
  • Requesting school or division  (i.e. Cox School of Business, DEA, etc.)
  • Invoice approver(s)
  • Department Financial Liaison or Financial Business Manager
  • ORG#

Trip accommodations made based on fleet availability and booking schedule.
REFER TO VENDOR WEB SITES FOR SERVICES AND FLEET ACCOMMODATIONS 

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Avalon Motor Coaches LLC ***USE Supplier ID 109267***

dba as Wynne Transportation (DO NOT USE Wynne Supplier ID# 60456)
Offices in Irving, Austin, San Antonio, Houston, Los Angeles, Phoenix, and San Francisco

Email quote with proposed itinerary to Primary Contact.

Primary Contact: 
Michelle Sandoval
msandoval@avalonmotorcoaches.com
972-915-7310 (direct)

Secondary Contact:
Leslie Ortiz
lortiz@avalonmotorcoaches.com
972-915-7314 (direct)

Texas Office Address
7650 Esters Boulevard
Irving, Texas 75063
Main Office Line: 972-915-7300

Remit-To Address
Avalon Motor Coaches LLC
1000 Corporate Pointe, Suite 150
Culver City, CA 90230

 POs go to accounting@avalontrans.com 

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Echo Transportation (Supplier ID# 78565)

 

Email quote requests with a proposed itinerary to Reservations:
Reservations: sales@echoafc.com
713-988-5466

Secondary Contact:
Carole Sharapata, Sales Account Manager
713-988-5466 x2031
carole@echoafc.com

Local DFW Address:
1505 Skyline Rd.
Grand Prairie, TX 75051 

Corporate & REMIT TO Address (Purchase Order Address)
15734 Aldine Westfield Rd.
Houston, TX 77032

Car Rentals

Buyer: Chanda Price 8-4647, ccprice@smu.edu

Alamo 

To make a reservation click here:  
Contract ID# has been encrypted with this link, no need to enter number.  
Or, may call for reservations at 800-462-5266, please reference Contract ID 706768 

Avis 

Phone: 800-698-5685 or international 800-331-1084 
Avis Corporate Awards Program 
Reservations #: (800) 525-7521  
Reference Contract#: A906300 

Enterprise & National Enterprise Holdings with E&I 

Contact Haley Webb  
Reservations: 800-736-8222 
XZ09659, PIN #SOU (business travel) 
XZ09660, PIN #SOU (personal travel)  

National (Horizon Resource Group) 

866-531-3053, HRG assistance  
Reservations: 800-CAR-RENT  
Reference Contract: #5282865  


To check the latest for what the University will cover for bodily injury and property damage, see 

 

51做厙 Exclusive Providers for Casual Catering

51做厙 Casual Catering Vendor List (PDF)

Casual catering includes box lunches and grab-n-go setups. This list of caterers should NOT be used for plated or buffet meals. Please see the Catering tab for information on contacting 51做厙 Catering for these events.

For information on Catering categories for 51做厙 events, please see Polices and Procedures for Events on Campus. 

Supplemental information on specific pricing and items offered may be obtained by contacting 51做厙 Purchasing at purchasing@smu.edu. 

Catering

51做厙 Catering

3300 Dyer Street, Suite 101
Dallas, TX 75275
214-768-2368
catering@smu.edu
No Delivery Fee for 51做厙 North or East Campus
Ask about our Catering "On the Go" menus designed for the 51做厙 Community

51做厙 Catering is the exclusive on-campus catering service for 51做厙 and should be the vendor of choice for all events with a plated meal or buffet service. Any exception requests to use a different vendor must be submitted to 51做厙 Purchasing through the STABLE system, include a compelling reason for the request, and be approved in advance of the event.

 

Customs Clearing Services

Buyer: Cathy Heckman 8-2174, checkman@smu.edu 

Expeditors International of Washington 

Contact: Matt Taggert, District Sales Executive DFW   
506 East Dallas Road, Suite 400 
Grapevine, TX 76051 
Office: 817-305-4143  
Cell: 214-609-7482  
matt.taggart@expeditors.com 

Masterpiece International, Ltd. 

Contact: Kathie S. Armstrong  
6220 N. Belt Line Rd., Suite 207  
Irving, Texas 75063 
Office: 972-756-1010 
Fax: 972-756-1414 
karmstrong@masterpieceintl.com 

Computers, Software & Other Technology Equipment

Buyer: Abby Kinney 8-2007, akinney@smu.edu

Please submit orders to Techsales@smu.edu

Copy Central

Buyer: Cathy Heckman 8-2174, checkman@smu.edu

Located in Hughes Trigg by the campus post office. 

Manager: Luis Irizarry 

214-768-7901

Email copy job document and instructions to copycentral@smu.edu 

Website: /BusinessFinance/CampusServices/MailCopyCentral

Direct Mail Services

Buyer: Cathy Heckman 8-2174, checkman@smu.edu

Marketing Communication Resources, Inc. 

Contact: Matt Sulzer  
4800 E. 345th Street  
Willoughby, Ohio 44094  
Matt.Sulzer@mcr-inc.com 

 


51做厙 Exclusive Providers for Embroidery Services

(revised 05-10-2024)

Buyer: Chanda Price 
214-768-4647
ccprice@smu.edu

51做厙 Embroidery Services Providers List (PDF)

Exclusive Providers are mandatory sources for all 51做厙 campuses in compliance with University Policy 4.8.  Email the Purchasing Buyer to request an exception. All exceptions must be approved by Purchasing before making a purchase from a non-approved vendor.

Embroidery Services Vendors:

  • Brandability, Inc. (formerly Scarborough Specialties, Inc.)
  • CC Creations
  • HALO Branded Solutions

*** 51做厙 logos must comply with 51做厙's Brand Guidelines and be approved by Purchasing or DEA 51做厙 Brand. ***

Exclusive vendors have mini-websites with limited choices and retail pricing.  Contact 51做厙’s account reps to ask for more choices if you don’t find what you’re looking for and to request 51做厙 pricing.  They have access to the same items as other ASI-type suppliers and other promotional product companies.

 

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Brandability, Inc. (51做厙 Vendor #62867)

(Formerly Scarborough Specialties, Inc.) 

Primary Contact: Angela Mooney
Branding Consultant
806-239-7978 
Email: amooney@brandability.com

Secondary Contact: Jason Lipetska
VP of Sales
806-792-9925
Email: jason@brandability.com

Secondary Contact: Tory Bryant
432-701-6955
Email: tory@brandability.com

Local Office:
940 Belknap St.
Fort Worth, TX 76102

Corporate and Remit To Address:
10501 Indiana Ave.
Lubbock, TX 79423
Phone: 817-338-1313 (main office)

 

CC Creations (51做厙 Vendor #30003)

1800 Shiloh Ave
College Station, TX 77803

Primary Contact: Lindsey Green
Outside Sales Representative
903.278.8345 cell
Email: l.green@cccreationsusa.com

Secondary Contact: Rudy Grimaldo
Sales Manager
979-344-7124  
Email: r.grimaldo@cccreationsusa.com

 

HALO Branded Solutions (51做厙 Vendor #4690)

5426 Morningside Ave.
Dallas, TX 75206

Primary Contact: Wade Adams 
Sr. Account Executive
214-769-0303 cell
Email: wade.adams@halo.com 

Secondary Contact: Jerome Viray
Customer Service Representative
Phone: 815-632-2633
Email: jerome.viraycs@halo.com

 

51做厙 Exclusive Providers for Event Services (Rentals and AV)

Buyer: Brian Cook 
214-768-0099
brianc@smu.edu

51做厙 Exclusive Event Services Providers List (PDF)

Exclusive Providers for Event Services are mandatory sources.  All exceptions must be approved by Purchasing

2017-2018 Event Services Vendors:

  • Peerless Events and Tents (Event Rentals)
  • Posh Couture Rentals (Event Rentals)
  • BEYOND (Event Audio/Visual)
  • Freeman (Signature Events)

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Event Rentals

Peerless Events and Tents (51做厙 Vendor # 000052396)

Dallas Peerless Events and Tents
3301 E. Randol Mill Rd.
Arlington, TX, 76011

Primary Contact: Terrena Jones
House Account Manager
Cell: 512-786-5035 
terrena@peerlesseventsandtents.com

Secondary Contact: Dan Farris
General Manager
Office: 972-602-3303
Cell: 817-937-5838
Dan@peerlesseventsandtents.com


Posh Couture Rentals (51做厙 Vendor #00000XXXX)

P.O.S.H. Couture Rentals
101 Cole Street
Dallas, Texas 75207

Primary Contact: Jordan Ugalde
Inside Sales Manager
Office: 972-818-3200
Cell: 972-768-5129
Jordan@poshcouturerentals.com

Secondary Contact: Jami Goetze
Co-owner/Office Manager
Office: 972-818-3200
Cell: 214-674-8133
jami@poshcouturerentals.com

Emergency & Afterhours:
First Option: 972-818-3200 Press 1
Second Option: 214-675-7066 (direct)

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Event Audio/Visual

BEYOND LD (51做厙 Vendor #0000089792)

BEYOND
8700 Ambassador Row
Dallas, Texas 75247

Primary Contact: Ashton Hartner
Sales Manager
Office: 972-458-7569
Cell: 214-403-4414
ashton@beyondld.com

  

Freeman (51做厙 Vendor #00000XXXX)

Primary Contact: Tina Garcia
Client Solutions Manager
Email: tina.garcia@freemanco.com
Office: 214-623-1472
Cell: 972-375-3007

Secondary Contact: Cheyenne Baker
Director, Branch Client Solutions
Email: cheyenne.baker@freemanco.com
Office: 512-827-3221
Cell: 512-547-8892

Furniture

Buyer: Chanda Price 8-4647, ccprice@smu.edu

Tangram Interiors

Website: 

300 S Pearl Expressway, Suite 200 
Dallas, TX 75201

Contact:Ashley Johnson - Project and Service Coordinator
Phone: 920-468-2545
Email: ashley.johnson@ki.com


Royer

Website:  

4001 McEwen Rd. Suite 404
Dallas, TX 75244

Contact: Rusty Jenkins, Sales Rep
Phone: 214-461-8300 ext. 205
Mobile:214-213-4582
Email: rusty@royer-furn.com

Contact:  Marianne Golden, Support Rep 
Phone: 214-461-8300
Email: marianne@royer-furn.com
 
Contact:  Jeanine Roof, Support Rep 
Phone: 214-461-8300
Email: Jeanine@royer-furn.com

Wilson Bauhaus

Website:  

1444 Oak Lawn Ave., Suite 100
Dallas, TX 75207

Contact: Felicia Davila, Senior Account Manager
Phone: 214-551-6458
Email: fdavila@wilsonoi.com

Contact:  Maria Szutkowski, Project Coordinator 
Phone: 972-488-4125 (direct)
Email: mszutkowski@wilsonoi.com

WRG - Workplace Resource Group

Website:  or 

2639 E Rosemeade Pkwy
Carrollton, TX 75007
 
Contact: Jamie Barrett, Senior Sales Associate
Phone: 214-674-5624
Email: jbarrett@wrgtexas.com

Krueger International (KI)

Website:  

Contact: Andrea Brown, Sales Specialist
Phone: 945-217-5280
Email: andrea.brown@ki.com

 

GL Seaman & Company

Website: 

4201 International Parkway
Carrollton, TX 75007
 
Contact: Sara Desjardins, Sales Rep
Phone: 469-546-2208
Email: sdesjardins@glsc.com
 
Contact: Patrice Verea, Corporate Support Rep 
Phone: 469-546-2268
Email: pverea@glsc.com

Spencer

Website: 

150 Turtle Creek Boulevard #205
Dallas, TX 75207
‎  
Contact: Joan Coker
Telephone: 214-237-6885
Email: joan@spencer-furniture.com

 

51做厙 Exclusive Providers for Golf Cars

Buyer: Chanda Price 8-4647, ccprice@smu.edu

Golf Cars of Dallas (51做厙 Vendor # 0000085880)

7000 K Ave
Plano, TX 75048

Primary Contact:

Terry Hundley
terry@golfcarsofdallas.com
Office: 972-997-9902

Grapevine Golf Cars (51做厙 Vendor # 0000063136)

1380 W. Northwest Highway
Grapevine, TX  76051

Primary Contact:

Terry Hundley
terry@grapevinegolfcars.com
Office: 817-251-8032
Fax: 817-251-0956

Hotel & Travel Information (Not for University Travel)

(Click tabs located beneath banner on home page and follow path indicated below)

www.smu.edu, Click Faculty & Staff Tab, Useful Links, Hotel & Travel Information,  

www.smu.edu, Click Parents Tab, Maps, Hotel Information,

www.smu.edu, Click Vistors Tab, More Information, Helpful Links, General Information, Travel & Hotel Information,



51做厙 Exclusive Providers for Household Goods Moving Services

Household Goods Moving Services – PROCESS and EXCLUSIVE PROVIDER CONTACTS (Local Agents)
Revisions Effective 10-7-2024
Buyer: Cathy Heckman
Email: checkman@smu.edu, 214-768-2174

PDF versions of this information can be found on the bottom of this page

1. Overview

EXCLUSIVE PROVIDER
Exclusive Providers are mandatory sources for Household Goods Moving Services for in compliance with 51做厙 Policy 4.8.  Household Goods Moving Services pertain to moving personal property, vehicles, and lab equipment.

51做厙 Exclusive Movers are full service AGENTS for National Carriers in the DFW area that have national and international agent offices. Exclusive Mover Agents are independent companies that coordinate moves directly with the Origin Agent. They conduct an in-home inventory survey (EITHER physical or virtual) to determine approximate weight of items to be moved, services needed and provide an estimate.

 

TAXABLE INCOME
According to the 2017 Tax Reform Act, all relocation expenses and lump sum payments are TAXABLE INCOME whether 51做厙 pays on behalf of the employee or reimburses employee. 51做厙 reports all moving expenses as taxable income through payroll with appropriate withholding taxes.

 

PEAK MOVING SEASON is MAY through SEPTEMBER
Move schedules are very tight during peak moving season and fill up fast. Moving companies recommend:

  • Request estimates at least 6 weeks in advance of the expected move date.
  • Reserve the move at least 30 days in advance of anticipated move date.

E&I CONTRACT
51做厙 utilizes contracts through E&I Cooperative Services for moving and relocation services

CONTRACT BENEFTS: 1) 51做厙 receives pricing discounts and maximum liability coverage for loss or damage to items in a shipment. This Full Value Protection (with zero deductible) is based on a minimum of $6 to $7 per pound multiplied by the weight of the shipment and offered at no additional cost up to a maximum of $120,000 to $125,000. This formula serves only to reflect the overall fair value of a shipment; any loss/damage claim settlement would be assessed on the value of the individual relevant item. Additional coverage can be purchased from the moving company.  2) 51做厙 Purchasing can intervene with the mover on employee’s behalf.

 

MOVING EXPENSE VERIFICATION AND REIMBURSEMENT FORM
The Moving Expense Verification and Reimbursement Form is required for all relocation moves and used for tax reporting purposes and reimbursement of out-of-pocket moving expenses (airfare, hotel charges, etc.) Obtain the form using this link on the Tax Compliance Office webpage.

LUMP SUM PAYMENT - IS TAXABLE INCOME
The moving allowance as provided in the offer letter can be received as a lump sum payment that is TAXABLE INCOME and paid as extra compensation via payroll with appropriate withholding tax deductions. Lump sum payments are usually paid on the first paycheck after the signed Moving Expense Verification form and appropriate receipts have been submitted to the Department/Division Contact (see below).

2. EMPLOYEE RESPONSIBILITIES

  1. Contact 51做厙 AGENTS (listed on page 3) for household goods, vehicle and lab equipment moves.
    ***DO NOT contact the National Carrier or another agent of the National Carrier***
  2. Obtain estimates from one to four of the 51做厙 AGENTS as required by department. Getting at least two estimates is recommended so you have a price comparison before making a decision.
  3. Discuss Full Value Protection coverages with the moving company contact to fully understand coverages. Request a cost estimate for additional coverage if desired or required.
  4. PACKING: When new hire wishes the moving company to pack their personal belongings, the origin agent will arrange to have belongings packed.*NOTE: packing cannot be done by moving company drivers.
  5. Department/Division Relocation Contact: Person assigned in department and/or division to process relocation paperwork for new hire and enter purchase order as required for the move.
  6. Ask your hiring manager for name and contact information of your Department/Division Relocation Contact or contact Cathy Heckman in 51做厙 Purchasing.
  7. Email estimates to the Department/Division Relocation Contact and state which 51做厙 AGENT is preferred.
  8. Estimates are non-binding estimates and not considered a bid, contract or guaranteed price.
  9. Final moving charges are calculated on ACTUAL weight of items moved, mileage and services performed.
  10. DELIVERY OF GOODS: When 51做厙 is paying a specific amount toward Household Goods relocation expenses, the mover will typically collect the new hire’s portion of the expense before goods will be delivered and charge to a preauthorized personal credit card.
  11. Communicate, schedule/book move, and report damage or loss directly with the 51做厙 Agent that is handling the move.
  12. Complete and submit the Moving Expense Verification and Reimbursement Form along with all out-of-pocket expense receipts to the department contact within 30 days after completion of the move. Verify form amounts are correct and do not exceed the move allowance as defined in the new employee offer letter or contract. Reimbursement approval is in accordance with the move allowance agreement.
  13. The department/division contact will attach original receipts to the completed and signed form to the Payroll Extra Comp e-form in Manager Self Service for any applicable amounts due the employee.
  14. Out-of-pocket moving expense reimbursements are reimbursed via EXTRA COMP as TAXABLE INCOME through payroll.
  15. Reach out to the department/division contact should you have any questions regarding the reimbursement form or process.

  3. DEPARTMENT/DIVISION RESPONSIBILITIES

  1. Provide new hire RELOCATION INSTRUCTIONS document(s) with 51做厙 AGENT contact information.
  2. Determine and communicate to new hire the move allowance parameters for their relocation.
  3. Department/Division Relocation Contact communicate to new hire that all relocation expenses and lump sum payments are considered TAXABLE INCOME whether 51做厙 pays on behalf of the employee or reimburses employee. 51做厙 reports payment for all moving expenses as taxable income through payroll with appropriate withholding taxes.
  4. When using EXCLUSIVE MOVERS
    1. Enter an eProcurement requisition to selected 51做厙 AGENT no matter if 51做厙 is paying for ALL or a PORTION of relocation expenses. (Purchase order (PO) will be emailed to the moving company, person who entered the epro req, Purchasing and 51做厙 Controller.)
    2. PURCHASE ORDER REQUIREMENTS:
      • When 51做厙 pays ENTIRE AMOUNT, PO total will be the full estimate amount.
      • When 51做厙 pays a SPECIFIED AMOUNT of the household goods moving expense the PO total will equal 51做厙 Agent estimate or move allowance, whichever is lower.

      • INCLUDE the following statements and information in the requisition.
        Requisition Comments and Attachments box:
        • TOTAL MOVE ALLOWANCE as either ‘specified amount’ or ‘entire amount of moving expenses’.
          • Example: TOTAL MOVE ALLOWANCE, $5,000 for household goods relocation expenses
        • The moving company will bill 51做厙 up to the move allowance amount and bill new hire for any remaining amount over move allowance.
        • Moving date specifics when provided in estimate.
          • pack date
          • load spread
          • delivery spread

  5. Provide new employee information on how relocation payments and reimbursements are handled.
  6. Provide new employee with the Moving Expense Verification and Reimbursement Form. Inform them that the completed reimbursement form is due back no later than 30 days after completion of move.
  7. Department/Division Relocation Contact to obtain from new employee the signed Moving Expense Verification and Reimbursement Form along with all out-of-pocket expense receipts no later than 30 days after completion of move.
  8. Department/Division Relocation Contact will review and verify form amounts are correct and do not exceed the move allowance, and that all out-of-pocket expense receipts have been received from employee.
  9. Sign form and submit ONLY ONE completed Moving Expense Verification and Reimbursement Form with all out-of-pocket expense receipts for the entire move including all related costs subject to the total move allowance whether expenses are paid directly to a moving company or paid directly to the employee.
  10. Attach original receipts for all amounts with completed and signed form to the Payroll Extra Comp e-form in Manager Self Service of my.smu for any applicable amounts due the employee.
  11. Out-of-pocket moving expense reimbursements are reimbursed via EXTRA COMP as taxable income through payroll.  Reimbursement is no longer made through Payment Requests or Accounts Payable.
  12. Contact Tax Compliance (214-768-4836) with questions regarding the Moving Expense Verification and Reimbursement Form.
  13. Follow up with the new employee to offer assistance with reimbursement process.
  14. Contact Cathy Heckman in Purchasing with questions regarding relocation process.
  15. A 51做厙 credit card CANNOT BE USED to pay for the household goods moving company expenses.

4. EXCLUVIE MOVERS - 51做厙 AGENT CONTACT INFORMATION

 

A-1 Freeman Moving Group - North American Agent *** 51做厙 Supplier ID # 21097

2242 Manana Drive

Dallas, Texas 75220

 

  Primary Contact: Mireya Ducot

  Email: eandi@a-1freeman.com

  972-506-1729 – direct

 

  Alternate Contact: Jonathan Hightower

  972-556-1777 – direct

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Armstrong Relocation - United Van Lines Agent   *** 51做厙 Supplier ID # 37
1405 Crescent Drive
Carrollton, Texas 75006

Primary Contact: Ken Williams
972-389-5679 – direct

800-283-0511 – toll free
kwilliams@GoArmstrong.com

Alternate Contact: Michael Gonzales
972-389-5650 – direct
MGonzales@GoArmstrong.com

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Berger Transfer & Storage - Allied Van Lines Agent *** 51做厙 Supplier ID # 722
14850 Grand River Road Fort Worth, Texas 75220

 

Primary Contact: Mark McIntyre
markm@bergerallied.com
214-802-5207 – cell

800-678-3980 – toll free

Move Coordinator: Jacqui Payne
jacquip@bergerallied.com
817-799-3012 – direct
817-768-2441 – fax
800-678-3980 ext. 31-3012 

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Daryl Flood Relocation - Allied Van Lines Agent *** 51做厙 Vendor #722
450 Airline Drive
Coppell, TX 75019
www.DarylFlood.com

Primary Contact: Jaclyn Toney
Relocation Consultant, Daryl Flood Connect
940-331-6041 – direct
Jaclyn.Toney@suddath.com

Alternate Contact: Tom Stallard
951-427-2510
tom.stallard@suddath.com

 

5. EXCLUSIVE MOVER SERVICES

Standard Services include:
Household moving
International moving
Top-rated drivers
Packing, custom crating and unpacking
Valuation Coverage/Insurance
Vehicle transportation

Additional Services may include:
Lab relocation, frozen specimens & sensitive equipment

Data center & technical equipment moving

Office, library, and collection moves

On-site storage solutions at destination facility

 

6. NON-EXCLUSIVE MOVER REQUIREMENTS AND PROCESS

The University reimburses for moving expenses up to the agreed upon moving allowance.

51做厙 does not have contract agreements with non-exclusive movers. Employee must negotiate pricing and liability coverage with the non-exclusive moving company.

Non-exclusive moving contracts/agreements are between the employee and moving company. 51做厙 Purchasing cannot intervene on employee’s behalf.

Moves contracted with non-exclusive moving companies must be paid with personal funds. A 51做厙 CREDIT CARD CANNOT BE USED.

Communicate, schedule/book move, and report damage or loss directly with the mover.

TAXABLE INCOME
According to the 2017 Tax Reform Act, all relocation expenses and lump sum payments are TAXABLE INCOME whether 51做厙 pays on behalf of the employee or reimburses employee or pays employee as lump sum. 51做厙 reports all moving expenses as taxable income through payroll with appropriate withholding taxes.

Department/Division Relocation Contact: Person assigned in department and/or division to process relocation paperwork for new hire.  Ask your hiring manager for name and contact information of your Department/Division Relocation Contact or contact Cathy Heckman in 51做厙 Purchasing.

Complete and submit the Moving Expense Verification and Reimbursement Form along with all out-of-pocket expense receipts to the department contact within 30 days after completion of the move. Verify form amounts are correct and do not exceed the move allowance as defined in the new employee offer letter or contract. Reimbursement approval is in accordance with the move allowance agreement.

The department/division contact will attach original receipts to the completed and signed form to the Payroll Extra Comp e-form in Manager Self Service for any applicable amounts due the employee.

Out-of-pocket moving expense reimbursements are reimbursed via EXTRA COMP as TAXABLE INCOME through payroll.

Reach out to the department/division contact should you have any questions regarding the reimbursement form or process.

6. Documents to Download

Household Goods Moving Process and Agent Contacts PDF - Updated 10/07/2024

Moving Timeline & Checklist - for Employee

Moving Expense Verification and Reimbursement Form

 

51做厙 Preferred Providers for Lab Supplies

Buyer: Chanda Price 
214-768-4647
ccprice@smu.edu

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Eppendorf North America

102 Motor Parkway
Hauppauge, NY 11788

www.eppendorf.com/us-en/

Primary Contact: Lauren Centeno
Phone: 214-907-8133
Email: centeno.l@eppendorf.com

Thermo Fisher Scientific

300 Industry Drive
Pittsburgh, PA 15275

 and

Primary Contact: Brianna Warren
Sales Representative, Research and Safety
Mobile: (412) 789-6147
Customer Service: (800) 766-7000
Phone: 469-781-8533
Email: brianna.warren@thermofisher.com

VWR International, LLC

Radnor Corporate Center, Building One
100 Matsonford Road, Suite 200
Radnor, PA 19087

 - 51做厙 is utilizing E&I Cooperative Contract with details found

Primary Contact: Cassey Cloninger
Phone: 870-919-3107
Email: cassandra.cloninger@vwr.com

Mail Central 

Buyer: Cathy Heckman 8-2174, checkman@smu.edu

6210 N. Central Expressway
Dallas, TX  75206 

Contact: Victor Castilleja
214-768-4058
castilleja@mail.smu.edu

Mattress Providers

Buyer: Chanda Price 8-4647, ccprice@smu.edu

Apartment Furnishings 

Contact: Gary Street 
Phone: 817-568-2002



Office Moving Services

Buyer: Chanda Price 8-4647, ccprice@smu.edu

Armstrong Relocation - United Van Lines Agent

1405 Crescent Drive 
Carrollton, Texas 75006 
Contact: Michael Gonzales 
MGonzales@GoArmstrong.com

Phone: 972-389-5650 or 800-283-0511 
Alternate Contact: Ken Williams 
KWilliams@GoArmstrong.com

Phone: 972-389-5679

Move Solutions, Ltd. 

1473 Terre Colony Court 
Dallas, TX 75212 
Phone: 214-630-3607 
Contact: Meredith Hanna

Office Supplies

Buyer: Cathy Heckman 8-2174, checkman@smu.edu

Staples Advantage is 51做厙’s EXCLUSIVE VENDOR for office supplies and is the mandatory source for the main Dallas campus, 51做厙-in-Plano and 51做厙-in-Taos.  Authorized Users (AUs) and Shoppers are required to look for office supply items first with Staples Advantage. Only if Staples Advantage does not carry, cannot get, does not have a comparable item or cannot get item in the required amount of time, then another source may be used.  All exceptions must be approved by Purchasing.  Office supply purchases made with personal funds without prior purchase approval may not be reimbursed.

 

Staples Advantage SHOPPER INSTRUCTIONS


Parking

Buyer: Chanda Price 8-4647, ccprice@smu.edu 

Park ‘N Fly 


Phone: (800) 325-4863 

Reservation Website:

The Parking Spot 


Contact: Terry Mazurek, Sales Manager 
Email: tmazurek@theparkingspot.com

Phone: 972-929-0033

51做厙 Exclusive Providers for Specialty Printing Services

Buyer: Cathy Heckman 8-2174, checkman@smu.edu 

EFFECTIVE September 1, 2016, exclusive providers for Specialty Printing are mandatory sources for the main Dallas campus, 51做厙-in-Plano and 51做厙-in-Taos in compliance with 51做厙 Policy 3.11.

All exceptions must be approved by Purchasing.

*** When planning a project that will incorporate a logo, please review and follow 51做厙's Brand Guidelines. ***

Full Service Printers (high-quality print with design and full service pre-press capabilities)

  • Color Dynamics (51做厙 Vendor # 0000060110)
  • Best Press, Inc. (51做厙 Vendor # 0000038386)

Print Ready Printer (high quality print from print-ready PDFs)

  • Ennis Graphics (51做厙 vendor # 0000045483)

 

51做厙 Exclusive Printing Services Providers List (PDF)

 

Full Service Printers

Offer high quality digital and offset printing with complete pre-press capabilities, color correction, photo manipulation, customer file library and archiving, graphic design, direct mail services, on-line interfaces for inventory management and warehousing, wide format printing and other specialty printing services. Works with print-ready PDFs and original source files (InDesign, etc.).

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Best Press, Inc. (51做厙 vendor # 0000038386)

4201 Airborn Dr.          
Addison, TX 75001
972-930-1000

Primary Contact:  
John Rohr, Senior Account Manager
469-401-9923 cell
jrohr@bestpress.com

Secondary Contacts:
Michael Sharrow, Inside Customer Service
972-954-2891 office
MSharrow@bestpress.com

Mike Heischman, COO 
972-954-2904 office
mheischman@bestpress.com

BEST PRESS ARTWORK UPLOAD INSTRUCTIONS:

This is a secure SFTP connection.  Use a ftp client like windows Filezilla or Mac client like Fetch.

Host – address is 64.129.185.240
User name: usr_smu
Password: #1smu#987

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

ColorDynamics (51做厙 Vendor # 0000060110)

200 E. Bethany Dr.
Allen, TX  75002
972-390-6500 main

Primary Contact:
Mischel Rule, Account Manager
469-406-5722 cell
mrule@colordynamics.com

Secondary Contacts:
Brian Joseph, Customer Service
972-390-6482
bjoseph@colordynamics.com

Other department contacts:
Sean Mack, Prepress Manager
972-390-6556
smack@colordynamics.com

Jennifer Wineberg
972-390-6517
jwineberg@colordynamics.com

ColorDynamics ARTWORK UPLOAD INSTRUCTIONS:

Login: smu

Password: 1166PdDq
*Uploading files - navigate into the "incoming" directory.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Print Ready Printers

Offers high quality digital and offset printing with on-press color correction capabilities and limit pre-press capabilities. Low cost print solutions. Works with print-ready PDFs. No design capabilities.

Ennis Graphics (51做厙 Vendor # 0000045483)

122 Rose Lane
Frisco, TX 75034

Primary Contact:  
Steve Hurley, Owner/Operator
214-202-8394 cell
steve@ennisgraphics.com

Ennis Graphics ARTWORK UPLOAD INSTRUCTIONS:

Print files less than 15mb email to steve@ennisgraphics.com

Print files larger than 15mb upload to:

Username: Dallas
Password: Graphics

Mailing Address:
3330 Cedar Creek Trail
Frisco, TX 75034


51做厙 Exclusive Providers for Promotional Items

(revised 05-10-2024)

Buyer: Chanda Price
214-768-4647
ccprice@smu.edu

51做厙 Promotional Items Providers List (PDF)

Exclusive Providers are mandatory sources for all 51做厙 campuses in compliance with University Policy 4.8.  Email the Purchasing Buyer to request an exception. All exceptions must be approved by Purchasing before making a purchase from a non-approved vendor.

Promotional Items Vendors:

  • Brandability, Inc. (formerly Scarborough Specialties, Inc.)
  • CC Creations
  • HALO Branded Solutions
  • Promos Advertising

*** 51做厙 logos must comply with 51做厙's Brand Guidelines and be approved by Purchasing or DEA 51做厙 Brand. ***

Exclusive vendors have mini-websites with limited choices and retail pricing.  Contact 51做厙’s account reps to ask for more choices if you don’t find what you’re looking for and to request 51做厙 pricing.  They have access to the same items as other ASI-type suppliers and other promotional product companies.

 

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Brandability, Inc. (51做厙 Vendor #62867)

(Formerly Scarborough Specialties, Inc.) 

Primary Contact: Angela Mooney
Branding Consultant
806-239-7978 
Email: amooney@brandability.com

Secondary Contact: Jason Lipetska
VP of Sales
806-792-9925
Email: jason@brandability.com

Secondary Contact: Tory Bryant
432-701-6955
Email: tory@brandability.com

Local Office:
940 Belknap St.
Fort Worth, TX 76102

Corporate and Remit To Address:
10501 Indiana Ave.
Lubbock, TX 79423
Phone: 817-338-1313 (main office)

 

CC Creations (51做厙 Vendor #30003)

1800 Shiloh Ave
College Station, TX 77803

Primary Contact: Lindsey Green
Outside Sales Representative
903.278.8345 cell
Email: l.green@cccreationsusa.com

Secondary Contact: Rudy Grimaldo
Sales Manager
979-344-7124  
Email: r.grimaldo@cccreationsusa.com

 

HALO Branded Solutions (51做厙 Vendor #4690)

5426 Morningside Ave.
Dallas, TX 75206

Primary Contact: Wade Adams 
Sr. Account Executive
214-769-0303 cell
Email: wade.adams@halo.com 

Secondary Contact: Jerome Viray
Customer Service Representative
Phone:815-632-2633
Email: jerome.viraycs@halo.com

 

Promos Advertising (51做厙 Vendor #78823 - vendor name IPROMOTEU.COM INC)

224 E. 8th
Claremore, OK 74017
877-343-9675

Primary Contacts: Jamie Rinehart  
Email: jamie@promosad.com
Office: 877-343-9675 x205

Debbie Long
Email: debbie@promosad.com
Office: 877-343-9675 x203
Cell: 918-855-5466

Secondary Contact:
Customer Service 
Email: TeamSupport@promosad.com
Phone: 877-343-9675 x 0

Promos Advertising Remit to address:
iPROMOTEu
Dept. 2419
PO Box 122419
Dallas, TX 75312-2419

Shipping

Buyer: Chanda Price 8-4647, ccprice@smu.edu

Fed Ex Services 

Carlton Bland
FedEx Services –Sales Executive
C: 972-816-6991

US Customer Service: 800-GOFEDEX (800-463-3369)
Freight Customer Service: 866-393-4585
Website:

UPS 

James Ebert
Account Manager
Red River District
800-377-4877
jebert@ups.com

Shredding Services Preferred Provider

Updated - August 2019

Buyer: Cathy Heckman – 51做厙 Purchasing
checkman@smu.edu – 214-768-2174

Shredding Services Preferred Provider PDF - August 2019

Sierra Shred 

6136 Frisco Square Boulevard, Suite 400 
Frisco, Texas 75034 

main: 469-252-1125

New Account Contact:
Lucy Lucio, Service Manager 
972-765-7776 (cell) 

lucretialucio@sierrashred.com

Existing Account Contact

Shannon Morgan
469-252-1125 (office) 

shannonmorgan@sierrashred.com

***Vendor will email invoice to AP Invoices at invoices@smu.edu.  The department Financial Liaison routes invoice to the department for payment approval.

NEW ACCOUNT SET-UP
Required information to provide:

  1. Division, school or area
  2. Department name
  3. Service contact phone & email – person who will interact with technician
  4. Building & room #
  5. Service address – physical building address
  6. Billing contact phone & email – Financial Liaison
  7. Size of container – see pictures of bins in pdf at top of page
  8. Frequency of service

SIZE OF CONTAINERS

  • 20 gallon secured bin – 27”x11”x20” – 50 lb capacity
  • 35 gallon secured console/cabinet – 35”x19”17” – 100 lb capacity
  • 65 gallon secured bin – 43”x26”30” – 200 lb capacity
  • 95 gallon secured bin – 47”x26”x27” – 300 lb capacity

FREQUENCY OF SERVICE

  • Weekly
  • Bi-weekly
  • Monthly
  • Bi-monthly

51做厙 PRICING

1 Container
$45 per service pickup for any size of container or frequency of pickup.

Additional Container(s) – for same department different floor or area.
$10 to $20 per container based on size of container and frequency of service.

BILLING

  1. Accounts are set up for each department or area.
  2. Invoices are generated after each service pickup.
  3. Vendor will email invoices to Accounts Payable via invoices@smu.edu.
  4. Department Financial Liaison routes invoice to the department for payment approval.

51做厙 Exclusive Providers for T-Shirt Silk Screening

(revised 05-10-2024)

Buyer: Chanda Price
214-768-4647
ccprice@smu.edu

51做厙 Screen Printing Providers List (PDF)

Exclusive Providers are mandatory sources for all 51做厙 campuses in compliance with University Policy 4.8.  Email the Purchasing Buyer to request an exception. All exceptions must be approved by Purchasing before making a purchase from a non-approved vendor.

Silk Screening Vendors:

  • Brandability, Inc. (formerly Scarborough Specialties, Inc.)
  • CC Creations 
  • HALO Branded Solutions
  • Shadowfax Graphics

*** 51做厙 logos must comply with 51做厙's Brand Guidelines and be approved by Purchasing or DEA 51做厙 Brand. ***

Exclusive vendors have mini-websites with limited choices and retail pricing.  Contact 51做厙’s account reps to ask for more choices if you don’t find what you’re looking for and to request 51做厙 pricing.  They have access to the same items as other ASI-type suppliers and other promotional product companies.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Brandability, Inc. (51做厙 Vendor #62867)

(Formerly Scarborough Specialties, Inc.) 

Primary Contact: Angela Mooney
Branding Consultant
806-239-7978 
Email: amooney@brandability.com

Secondary Contact: Jason Lipetska
VP of Sales
806-792-9925
Email: jason@brandability.com

Secondary Contact: Tory Bryant
432-701-6955
Email: tory@brandability.com

Local Office:
940 Belknap St.
Fort Worth, TX 76102

Corporate and Remit To Address:
10501 Indiana Ave.
Lubbock, TX 79423
Phone: 817-338-1313 (main office)

 

CC Creations (51做厙 Vendor #30003)

1800 Shiloh Ave
College Station, TX 77803

Primary Contact: Lindsey Green
Outside Sales Representative
903.278.8345 cell
Email: l.green@cccreationsusa.com

Secondary Contact: Rudy Grimaldo
Sales Manager
979-344-7124  
Email: r.grimaldo@cccreationsusa.com

 

HALO Branded Solutions (51做厙 Vendor #4690)

5426 Morningside Ave.
Dallas, TX 75206

Primary Contact: Wade Adams 
Sr. Account Executive
214-769-0303 cell
Email: wade.adams@halo.com 

Secondary Contact: Jerome Viray
Customer Service Representative
Phone:815-632-2633
Email: jerome.viraycs@halo.com

 

Shadowfax Graphics (51做厙 Vendor # 000009526)

4834 Reading St. 
Dallas, TX 75247 
Phone: 214-748-8700 

Primary Contact: Orders 
Email: orders@sfgscreen.com

Secondary Contact: Isabel Perez 
Email: isabel@sfgscreen.com


Travel Agency (University Travel)

Christopherson Business Travel 

Please see Travel Contacts on 51做厙 Travel Page